Brandon Township Meeting, Monday, April 19, 2010
Brandon Township Meeting Minutes - April 19, 2010 The regular monthly meeting of the Brandon Township Board was held on Monday, April 19, 2010 at the Brandon Community Center with Paul Lauthen, Michael Cleary, Jennifer Lanners, Diane Smith and Adrian Ledermann present. The meeting was called to order by Paul Lauthen at 7:00 p.m. The pledge of allegiance was recited. Clerks Report: The minutes of the March 15th meeting were addressed. The minutes were approved with a motion by Cleary, seconded by Lanners, and carried. The minutes of the April 13th Board of Review meeting were approved on a motion by Cleary, seconded by Lanners and carried after the words, "After discussion" were added to the motion to approved assessor's adjustment recommendations. Treasurer’s Report: Beginning balance 3/01/2010 was $29,441.86. Interest from Revenue on account at Bremer was $1.04 Orders issued were $6,123.01 for a total ending balance of $23,319.89. Investments reported included Tar & Road Fund received $71.58 in interest and $50,309.93 transferred from CD 141685 to now total $144,773.82; CD #141683 now totals $60,123.44. Motion made by Cleary, seconded by Lanners, to approve report; carried. Treasurer Smith was directed to seek the best interest rate and move funds there when CD # 141683 matures. Public Comment: Two visitors were present. No additional agenda Old Business: a. Nov. elections: Contact with the MN Sec. of State office yielded no firm response on whether a new ballot question is needed for 6 year supervisor terms. Clerk is waiting on response from state township attorney.b. Short course feedback. Lauthen, Lanners, Johnson and Ledermann in attendance. Much info about signs and roads were received. Clerk and Treasurer received info indicating that annual meeting is best not chaired by the clerk, and that the chair and clerk should sign annual minutes after the meeting. Also noted was that individual accident insurance is available from MAT without purchasing group policy.c. Regional planning meeting report: (Ledermann) small turn out for annual meetings in most townships. Of note is that Ida has bi-monthly meetings with an average of 20 residents attending each meeting. Hudson Township will experiment with new soy based dust coverage; county plans on upgrading # 7 between Brandon City and # 94 and seeks input from Brandon Township. Ida and Hudson have sign reflective policy in place and are into plans to replace old signs.d. Alex Area Stewards: (Ledermann) Meeting in Brandon indicated desire for continuing development in total county area with more cooperation and collaboration among government units and other organizations such as expanding Alex Chamber of Commerce to area chamber. Brandon is looking for assisted living facility and more child care offerings. The building up of # 7 highway between Brandon and the freeway is desired. e. Annual County Township meeting: Lanners and Ledermann attended. County sheriff now has scales that township can request to check overweight on township roads. County chair recommended that township chair and treasurer both receive original copies of the monthly bank statements, and that all minutes be signed by both chair and clerk. Concern also raised that townships have adequate policies for roads, right of way, resurfacing, etc. and that any ordinance passed be registered in the Douglas County law office library. New Businessa. Land use permit: one reviewedb. Gravel quotes: Okerlund submitted a quote of $6.50 per yard. On a motion by Cleary, seconded by Lanners, and carried, Brandon Township will contract with Okerlund for gravel needs this year.c. Road review: Road inspection for gravel and sign needs was done on April 13. Gravel needed areas were identified; clerk will send to Okerlund.d. Edgefield cemetery: On a motion by Cleary, seconded by Lanners, and carried, the contract for mowing the cemetery was renewed with Jerry Buse. Lauthen will inform him and request insurance certificate.e. CLRSD distribution: Brandon received $206.78 from Rinke/Noonan.f. Park dedication report: Liefort letter indicates that Brandon Township has $15,300 balance in county dedicated funds from land sales. (County needs permission to use funds in other than Brandon Township.)f. Per diems, wages, etc: On a motion by Cleary, seconded by Lanners and carried, no changes from 09 were made. Per diems-$50; Hourly wages-$13; Hired machine hourly-$17; election hours-$12 and $13.50 for head judge; treasurer-$425 per qt; clerk- $500 per qt.; and mileage-$.50.g. Sign update: Lanners submitted notes from road review. Lauthen will check on present supply and order additional needed signs. Discussion on whether to do reflective standard inspection or hire some company to the work and present a plan led to postponement for now.h. Township building separation: Lauthen presented a proposal for remodeling to separate township building from the neighbor and fix leaking roof. After discussion, supervisors will examine building and plan for roof repair only. Claims and Wages: Claims were presented and viewed by the board. Claims included: Austin Auto for grader repair-$20.84; Douglas County Public Works- $150.50 for salt/sand; The Record- $4.25 for public notices; Douglas County Auditor-$132.74 for TNT notices; Otter Tail Power-$33.05 for shop electricity; PERA-$170.20 for 1st qt; IRS-$540.80 for 1st qt. Claims and wages were ordered to be paid on a motion by Cleary, seconded by Lanners and carried. Adjournment: The meeting was adjourned at 8:10 p.m. on a motion by Lanners, seconded by Cleary and approved. Next monthly Meeting will be Monday, April 19, 2010. Adrian Ledermann, clerk.