Brandon Township Meeting, Monday, September 21, 2009
Brandon Township Meeting Minutes - Sept. 21, 2009 The regular monthly meeting of the Brandon Township Board was held on Monday, September 21, 2009 at the Brandon Community Center with Paul Lauthen, Michael Cleary, Jennifer Lanners, Diane Smith and Adrian Ledermann present. The meeting was called to order by Paul Lauthen at 7:00 p.m. The pledge of allegiance was recited. Clerks Report: The minutes of the August 17th meeting were addressed. The minutes were approved with a motion by Lanners, seconded by Cleary, and carried. Treasurer’s Report: Beginning balance 08/01/09 was $11,739.02. Interest from Revenue on account at Bremer was $.59. Other income was $266.00 from Brandon residents for Chloride. Orders issued were $5,779.48, for a total ending balance of $6.226.13. Investments reported included Tar & Road Fund received $44.83 in interest to total $52,828.27; CD #141683 totals $58,302.49; and CD #141685 which matures 09/21/09, totals $173,669.64. Motion made by Cleary, seconded by Lanners, to approve report; carried. Public Comment: Two visitors were present. Chris Korkowski requested the board have their pictures taken in order to meet documentation requirements for history grant. Old Business: a. CLRSD report; Cleary reported that at the Sept. 3 meeting a new auditor out of St. Cloud was hired, that property has been listed with Randy Fischer and that the next meeting may be a phone meeting as no business is expected. Remaining items included: selling the property, collecting the funds and paying off the CLRSD bond.b. Brandon Township funding of CLRSD debt: Ledermann reported that the necessary documents have been forwarded to the county treasurer for tax purposes and that copies of the resolution are available. Cleary reported that a representative from Leuthner's office may attend and bring documents needed for a resolution for bond purchasing. Cleary also brought bond proposals from Bremer Bank, Wells Fargo and State Bank &: Trust. After discussion of the proposals on a motion by Cleary, seconded by Lanners and carried, the board accepted the proposal from Brandon Bremer Bank.c. Assessor's Contract: Ledermann reported that the contract with the county has been signed and finalized and that Bruce Wittemore is already active viewing properties. Jensen has also been notified that his contract has been terminated.d. Road Maintenance Update. Okerlund has done more graveling on Tanglewood and Burlington. Tanglewood repair and Big Chip culverts are complete. Tree trimming by Kronberg has been completed. Cleary brought info indicating the increased cost of graveling in the past 7 years. Future planning may need to consider such costs. Some concern was raised about the condition of the gravel this year. The board may need to look at this for next year's graveling.e. MATIT insurance: The consolidated coverage policy has been received and filed. Cab card for the truck will be placed in the truck.d. Chloride reimbursements: Only 6 residents have not paid; clerk will send a second bill notice. New Business:a. Bond Purchase from Brandon Bremer Bank: On a motion by Cleary, seconded by Lanners and carried, the following resolution, number 09-21-2009 was passed. Be it resolved that Brandon Township purchase the bonds from Brandon Bremer Bank that are needed to fund the Brandon Township CLRSD debt. Voting yes were Cleary, Lanners and Lauthen. There were no negative votes. Clerk Ledermann attested to the vote.b. US Census New Construction program. After discussion, the board indicated that Brandon Township will not participate since no new housing developments are expected prior to April 1, 2010.Ledermann will complete the form and return it.c. Resident info letter: Cleary presented a letter of information about the CLRSD wind down process, Brandon township costs and tax implications to be sent to all residents of Brandon Township. After discussion, the item was tabled until all information is available.d. Following discussion, treasurer Smith was directed to move CD # 141685, now mature, into the following funds: $50,000 to a new CD; $100,000 to tar and road money market; and the remaining to checking. Claims and Wages: Claims were presented and viewed by the board. Claims included: Douglas County Public Works-$11,864.84 for chloride; Glenns' Towing- $320.59 for truck service; Hilltop Lumber- $598.77 for culverts; City of Brandon- $133.65 for water/sewer; Okerlund Graveling- $6,110.00 for gravel; Otter Tail Power - $40.76 for shop electricity; Bitzan Backhoe- $933.00 for Tanglewood road and Big Chip road repair; Kennedy & Graven- $145.00 for bond counsel; Jen Lanners- $4.00 for mileage; Adrian Ledermann- $12.50 for mileage; Paul Lauthen- $42.50 for mileage; and Mike Cleary- $75.50 for mileage. Claims and wages were ordered paid on a motion by Cleary, seconded by Lanners and carried. Adjournment: The meeting was adjourned at 8:10 p.m. on a motion by Lanners, seconded by Cleary. Adrian Ledermann, clerk.