Brandon Township Meeting, Monday, May 18, 2009

Brandon Township Meeting Minutes - May 18, 2009 

The regular monthly meeting of the Brandon Township Board was held on Monday, May 18, 2009 at the Brandon Community Center with Paul Lauthen, Michael Cleary, Jennifer Lanners, Diane Smith and Adrian Ledermann present.


The meeting was called to order by Paul Lauthen at 7:00 p.m.  The pledge of allegiance was recited.


Clerks Report:  The minutes of the April 20 meeting were addressed.   The minutes were approved, after one deletion under CLRSD report with a motion by Cleary, seconded by Lanners, and carried.


Treasurer’s Report:  Beginning balance 04/01/09 was $16,510.87.   Interest from Revenue on account at Bremer was $.69.  Orders issued totaled $3,232.60, for a total ending balance of $13,278.27.  Investments reported included Tar & Road Fund received $49.75 in interest to total $52,680.76; CD #141683 totals $58,302.49; and CD #141685 which matures 09/21/09, totals $173,669.64.  Motion made by Lanners, seconded by Cleary, to approve report; carried.


Public Comment:  The gathering of 12 visitors included a request for a gambling permit acknowledging a raffle within township limits by Michelle Elmer.  Request was granted on a motion by Lauthen, seconded by Lanners and carried.   Other visitors offered comments after the CLRSD report.


Old Business:

a.  CLRSD report:  Cleary reported that CLRSD met in early May with 9 resolutions passed regarding the wind down process.  The resolutions will be posted on the CLRSD web site.  The Minnesota legislation on the process has been passed and signed by the governor.   Brandon's share of the costs will amount to 17.6% or $599,420.00 depending on sale of properties owned by CLRSD, other costs or left over reserve funds.   Bill Leuthner, township attorney brought forth resolution # 05-18-2009-01 to consent to Minnesota Laws Chapter 44 authorizing and directing the Town Clerk to sign a "Certificate of Approval of Special Law by Governing Body".    The Resolution was adopted by a 3 to 0 vote.  Leuthner also informed the board about the ways the board could raise the funds needed;  a) use present general funds, b)  institute township wide ad valorem tax, c) institute special tax assessments on properties within the CLRSD township district area.  A combination of all three sources can be arranged.   Bonding to spread out the assessments is possible.  Any property tax refund qualification is possible only if going the ad valorem route.   A timing schedule for the township would be to put the plan in place prior to September 1, lock in the interest rate in September, approve bond application in October and secure funds to forward to the CLRSD by November 1.   The board will need a bond counsel to get a bond.   Bonds can be obtained locally.  Bonds are usually paid twice a year.  Ag land property may be treated separately at a lower rate.            Some discussion by the visitors followed.

b.  Board of Appeal results were shared by the town board.

c. Clerk's office and DSL use.   Clerk's proposal for reimbursement for office and DSL use at the rate of $50.00 per month to be billed quarterly was approved on a motion by Cleary, seconded by Lanners and carried.

d. Cleary will check further into the possibility of obtaining disability insurance for township employees.

e. Propane lock in price agreement of  $1.40 per gallon with Lucky's Propane was approved on a motion by Lanners, seconded by Cleary, and carried.

f. Okerlund graveling has begun laying gravel.  A concern was raised about frost boils on Tanglewood road.   Lauthen will check into, looking at possible need to dig out the area.

g. Chloride application requests are in, truck copy is ready.  Lauthen will accompany truck.

h. Preliminary township budget was shared by the clerk.  Board members are interested in receiving a quarterly report.

i. Road signs will be installed soon where needed.

j. Weed control on road right of ways will be assessed; Lauthen to contact Carr's Tree Service about possible doing the work.

 6.  New Business

a. No building permits were received.

b. Funding of CLRSD costs:  Cleary will bring some info and proposals to the June meeting.

c. Clerk's notes indicated info on board of appeal training, Stoeckel Surveying offer, and Stabnow engineering offer

d. Lanners brought forth a request from a property owner to begin to examine possibilities of fund grants for cluster system on Shorewood Lane.  Peter Miller has been contacted. No further action taken.

e. Edgefield cemetery mowing.  Cleary moved, seconded by Lanners, that Buse be contracted at the same rate as in 08.  Up to date liability coverage will be needed from Buse.

f. Township assessor.  County has indicated an interest in doing Brandon Township assessing.  Clerk will contact Jensen to check on his interest and rates.


7.  Claims and Wages:  Claims were presented and viewed by the board.  Claims included: Marv Jensen - $6,734 for assessing; Douglas County Assessors Office - $207 for assessing; Douglas County Public Works - $1,218.60 for steaming culverts;  The Record - $32.51 for public notices; West Central Petroleum - $799.20 for diesel; Otter Tail Power - $31.16 for electricity; Leuthner Law Office - $6,315.88 for legal fees; Computer Specialists - $161.99 for computer update; Okerlund Graveling - $6,303.00 for gravel; Tim Otto - $58.75 for gopher bounty; Claims and wages were ordered to be paid on a motion by Cleary, seconded by Lanners, and carried.

 Adjournment:   The meeting was adjourned at 8:50 p.m. on a motion by Lanners, seconded by Cleary and carried. Adrian Ledermann, clerk.