Brandon Township Meeting, Monday, April 27, 2020

April 27, 2020 Special Meeting Minutes (Unofficial)

 

A special teleconference meeting was held on April 27, 2020, with Supervisors Kerby Lund, Dennis Lund and Bryan Meichsner present together with Treasurer Kathy Zimmerman and Clerk Mike Cleary. With a quorum present, the meeting was called to order at 7:00 pm. The pledge of allegiance was recited by all.

 

Purpose of Meeting:  To consider approval of the following resolutions:

 

1.       Resolution Establishing the Ability to Conduct Open Meetings by Telephone 04-27-20A

Motion was made by Bryan Meichsner with a second by Kerby Lund to adopt Resolution 04-27-20A to conduct meetings through teleconferencing so long as the Covid-19 health pandemic exists. 

 

Roll call vote –

Kerby Lund - Aye

Dennis Lund – Aye

Bryan Meichsner – Aye    Motion carried.

 

2.       Resolution Authorizing Mail Balloting 04-27-20B

The township was informed by Douglas County that mail balloting was an option to avoid the many challenges of holding polling place elections due to the Covid-19 pandemic.  We were also informed that, to move to mail balloting, the resolution had to be adopted not less than 90 days prior to the next election which is the MN State Primary scheduled for August 11, 2020.  Adoption of the resolution would also apply to the National Election scheduled for November 3, 2020; however, the Township could return to holding polling place elections in 2021 if so desired.

 

The County will handle all logistics of conducting the mail balloting.  The Township would share in the cost which is expected to approximate that of conducting a polling place election..

 

Motion by Dennis Lund with a second by Bryan Meichsner to adopt Resolution 04-27-20B to conduct mail balloting for all elections effective immediately.

 

Roll call vote –

Kerby Lund – Aye

Dennis Lund – Aye

Bryan Meichsner – Aye   Motion carried. 

 

Tanglewood Road:  Discussion was held regarding finishing the paving project on Tanglewood Road to include some additional gravel and seal coating.  Cleary was instructed to contact engineer Jeff Stabnow for an update.

 

Adjournment The meeting was adjourned at 7:15 pm

 

 

 

 

BRANDON TOWNSHIP RESOLUTION 04-27-20A

 

RESOLUTION ESTABLISHING THE ABILITY TO

 

CONDUCT OPEN MEETINGS BY TELEPHONE

 

 

WHEREAS, on March 13, 2020, Minnesota Governor Tim Walz issued Executive Order 20-01, “Declaring a Peacetime Emergency and Coordinating Minnesota’s Strategy to Protect Minnesotans from COVID-19,” declaring a peacetime emergency under Minn. Stat. § 12.31, subd. 2.

 

 

 

WHEREAS, the Center for Disease Control has labeled COVID-19 as a pandemic illness.

 

 

 

WHEREAS, COVID-19 poses a risk to the health, welfare, and safety of the public.

 

 

 

WHEREAS, the Minnesota Department of Health has issued guidelines and recommendations to slow the spread of COVID-19 that include limiting social interaction.

 

 

 

WHEREAS, the Township provides important services related to transportation, public safety, economic development, education, and protection of property.

 

 

 

WHEREAS, Minn. Stat. § 13D.021 permits open meetings to be conducted through teleconferencing if:

 

 

 

1. the presiding officer for the governing body finds it not practical or prudent to meet in person because of a health pandemic or an emergency declared under Minn. Stat. Ch. 12;

 

 

 

2. all members of the body participating in the meeting, wherever their physical location, can hear one another and hear all testimony and discussion;

 

 

 

3. members of the public present at the regular meeting location can hear all discussion, testimony, and votes of the public body, unless attendance at the meeting is not feasible due to health pandemic or emergency declaration;

 

 

 

4. at least one member of the body, chief legal counsel, or chief administrative officer is present at the regular meeting location, unless unfeasible due to health pandemic or emergency declaration; and

 

 

 

5. all votes of the body are conducted by roll call so each member’s vote can be identified and recorded.

 

 

 

WHEREAS, the Township Chairperson finds it is not practical or prudent to hold Township Board meetings in person because of pandemic and public health emergency.

 

 

 

WHEREAS, the Township Board finds that public attendance at a meeting is not feasible due to health pandemic and public health emergency and the Township Board will not have any member, counsel, or administrator present at the regular meeting location.

 

 

 

Now Therefore, Be It Resolved, that the Town Board of Brandon Township, Douglas County, Minnesota, will conduct meetings through teleconferencing so long as a health pandemic exists or an emergency is declared under Minn. Stat. Ch. 12.

 

 

 

Adopted by the Brandon Township Board this 27th day of April, 2020.

 

BRANDON TOWNSHIP RESOLUTION 04-27-20B

 

 

 

RESOLUTION AUTHORIZING MAIL BALLOTING

 

 

 

WHEREAS, Minnesota Statute 204B.45 provides for a town of any size not located in a metropolitan county as defined by section 43.121 or a city having fewer than 400 registered voters on June 1 of an election year and not located in a metropolitan county to conduct balloting by mail.

 

 

 

WHEREAS, Minnesota Rule 8210.3000 Subp.2 provides the authority for municipalities to adopt mail balloting by resolution no later than 90 days prior to the first election at which mail balloting will be used.

 

 

 

WHEREAS, The Township Board has concerns over polling place management, election judge availability and voter turnout resulting from the COVID-19 pandemic.

 

 

 

NOW THEREFORE, BE IT RESOLVED by the Town Board of Brandon Township, Douglas County, Minnesota, that they will conduct balloting by mail for all elections starting immediately.

 

 

 

Adopted by the Brandon Township Board this 27th day of April, 2020.