Brandon Township Meeting, Tuesday, March 12, 2019
MARCH 12, 2019 ANNUAL MEETING MINUTES
The Brandon Township Annual Meeting was held on March 12, 2019, at the Brandon Community Center with twelve residents in attendance. The meeting was called to order at 7:00 pm by Mike Cleary. The pledge of allegiance was recited by all and introductions were made. Gene Fynboh was nominated and elected to moderate the meeting.
2018 Minutes: Motion was made by Kathy Zimmerman with a second by Dennis Lund to wave the reading of and to approve the 2018 annual meeting minutes. Motion carried.
AAEDC: Abby Strom from the Alexandria Area Economic Development Commission presented their budget for 2020 and requested a donation of $2,300 which was a reduction from the donation of $2,500 for 2019. A motion was made by Mike Cleary with a second by Kathy Zimmerman to approve a donation of $2,300 for 2020. Motion carried.
Brandon Fire Department: Fire Chief Jared Buchholz presented the 2020 department budget and requested the same amount as had been budgeted for 2019. A motion was made by Gene Fynboh with a second by Mike Cleary to approve a donation of $28,930.96 for 2020. Motion carried.
Annual Road Report: Township Road Supervisor Kerby Lund presented the 2018 road report detailing the maintenance and improvements to the township roads and equipment undertaken during the past year. A copy of the report is attached to these minutes.
Annual Financial Report: Township Treasurer Kathy Zimmerman presented the 2018 township financial statement detailing the revenues and expenses for 2018. A motion to approve the report was made by Bryan Meichsner and seconded by Dennis Lund. Motion carried. A copy of the report is attached to these minutes.
Property Tax Levy: Mike Cleary presented the township budget and levy request for 2020. The budget calls for a levy of $45,000 for the general fund, $120,000 for the road and bridge fund, $30,000 for the fire department fund, $20,000 for the blacktop upkeep reserve fund, $10,000 for the major equipment replacement reserve fund and $10,000 for the bond payment fund for a total levy request of $235,000. This is an increase of $16,000 over the amount of the 2019 levy for an increase of 7.3%. A motion to approve the 2020 levy of $235,000 was made by Bryan Meichsner and seconded by Kerby Lund. Motion carried.
Authorization to Recognize Retirees: A motion was made by Sharon Fallon and seconded by Bryan Meichsner to authorize the township to spent up to $50 to purchase plaques, refreshments, etc. to recognize retired township officials. Motion carried.
Retired Official: Retired supervisor Gene Fynboh was presented with a plaque in thanks and recognition for eight years of public service as Supervisor of Brandon Township from 2001 to 2008.
Next Meeting: The next annual township meeting will be held at 7:00 pm on March 10, 2020
Adjournment: On a motion by Mike Cleary with a second by Kerby Lund, the meeting was adjourned at 7:40 pm.
Minutes Recorded by Mike Cleary
2018 Road Report
Brandon Township is responsible for maintaining 47 miles of township roads of which 7 miles have a paved surface and 40 miles are gravel
- A total of 459 hours was spent plowing snow, grading, mowing and weed spraying township roads during 2018
- 2,686 yards of gravel was spread and 20,379 gallons of calcium chloride was applied to the roads
- A John Deere UTV825M GATOR was purchased in 2018 and used to spray weeds on township road right-a-ways
- Major repairs were made in 2018 to eliminate frost boils and improve drainage on Hermanson, Long Lake and Tanglewood Roads
- Brush and trees were trimmed back on Tanglewood, Shorewood and Wolf Creek Roads
- Crack sealing was performed on Sara Road and Bear Creek Trail
- Entire driving surfaces on Wolf Creek and Long Lake Roads were stabilized with application of additional chloride
- Two paving projects are under consideration for 2019 - Tanglewood Road and Wolf Creek/Svend/Severson Roads – some repair work needs to be done on Wolf Creek Rd prior to paving
- New signage was installed at the junction of Wolf Creek Road and Svend Lane in preparation of the 2019 paving project
|ANNUAL CASH REPORT|
|FOR THE YEAR ENDED DECEMBER 31, 2018|
|Tax Revenue -|
|Township Annual Levy||$198,634||$197,183||$1,451|
|Township Road Distribution||23,925||20,444||3,481|
|Other US & MN Credits & Aid||9,762||9,941||(179)|
|Total Tax Revenue||232,321||227,568||4,753|
|Other Revenues -|
|Services to Other Towns & Misc||3,785||3,955||(170)|
|Payroll Expense -|
|Road Grading, Snow Removal & Mowing||$10,407||$11,728||($1,321)|
|Township Management & Meetings||14,454||15,503||(1,049)|
|Payroll Taxes, PERA & Insurance||5,875||6,454||(579)|
|Total Payroll Expense||$33,721||$33,685||$36|
|Other Expenditures -|
|Gravel, Salt, Sand & Signs||33,323||26,358||6,965|
|Chloride Expense (Net of Reimbursements)||15,334||14,499||835|
|Road & Culvert Repairs||27,697||12,608||15,089|
|Equipment Maintenance, Fuel & Oil||14,276||14,683||(407)|
|Tree Trimming, Weed Spraying & Mowing||22,831||14,938||7,893|
|Insurance on Building and Equipment||3,010||2,924||86|
|Property Assessment Fees||7,500||7,515||(15)|
|Reimbursed Expenses - Supplies & Mileage||2,840||4,019||(1,179)|
|Association Dues & Registration Fees||1,028||1,103||(75)|
|Total Other Expenditures||$164,819||$132,425||$32,394|
|Capital Expenditures -|
|Net Project Expenditure||$36,210||$401,976||($365,766)|
|Bonds And Special Assessments -|
|Bonds Issued, net of expenses||$0||$295,500||(295,500)|
|Paved Road Assessments Collected||57,631||81,600||(23,969)|
|Bond Principal and Interest Paid||(64,642)||(3,924)||(60,718)|
|Total Bonds & Assessments||($7,011)||$373,176||($380,187)|
|Excess of Revenues Over Expenses||($1,143)||$37,293||($38,436)|
|Ending Cash Balances -|
|Money Market Savings||110,334||186,966||($76,632)|
|Certificates of Deposit||254,621||150,803||$103,818|
|Total Cash Balance||$367,471||$368,614||($1,143)|