Brandon Township Meeting, Tuesday, March 12, 2019

MARCH 12, 2019 ANNUAL MEETING MINUTES 

 

The Brandon Township Annual Meeting was held on March 12, 2019, at the Brandon Community Center with twelve residents in attendance.  The meeting was called to order at 7:00 pm by Mike Cleary.  The pledge of allegiance was recited by all and introductions were made.  Gene Fynboh was nominated and elected to moderate the meeting.

 

2018 Minutes:  Motion was made by Kathy Zimmerman with a second by Dennis Lund to wave the reading of and to approve the 2018 annual meeting minutes.  Motion carried.

 

AAEDC:  Abby Strom from the Alexandria Area Economic Development Commission presented their budget for 2020 and requested a donation of $2,300 which was a reduction from the donation of $2,500 for 2019.  A motion was made by Mike Cleary with a second by Kathy Zimmerman to approve a donation of $2,300 for 2020.  Motion carried.

 

Brandon Fire Department:  Fire Chief Jared Buchholz presented the 2020 department budget and requested the same amount as had been budgeted for 2019.  A motion was made by Gene Fynboh with a second by Mike Cleary to approve a donation of $28,930.96 for 2020.  Motion carried.

 

Annual Road Report:   Township Road Supervisor Kerby Lund presented the 2018 road report detailing the maintenance and improvements to the township roads and equipment undertaken during the past year.  A copy of the report is attached to these minutes.

 

Annual Financial Report:  Township Treasurer Kathy Zimmerman presented the 2018 township financial statement detailing the revenues and expenses for 2018.  A motion to approve the report was made by Bryan Meichsner and seconded by Dennis Lund.  Motion carried.  A copy of the report is attached to these minutes.

 

Property Tax Levy:  Mike Cleary presented the township budget and levy request for 2020.  The budget calls for a levy of $45,000 for the general fund, $120,000 for the road and bridge fund, $30,000 for the fire department fund, $20,000 for the blacktop upkeep reserve fund, $10,000 for the major equipment replacement reserve fund and $10,000 for the bond payment fund for a total levy request of $235,000.  This is an increase of $16,000 over the amount of the 2019 levy for an increase of 7.3%.  A motion to approve the 2020 levy of $235,000 was made by Bryan Meichsner and seconded by Kerby Lund.  Motion carried.

 

Authorization to Recognize Retirees:  A motion was made by Sharon Fallon and seconded by Bryan Meichsner to authorize the township to spent up to $50 to purchase plaques, refreshments, etc. to recognize retired township officials.  Motion carried.

 

Retired Official:  Retired supervisor Gene Fynboh was presented with a plaque in thanks and recognition for eight years of public service as Supervisor of Brandon Township from 2001 to 2008.

 

Next Meeting:  The next annual township meeting will be held at 7:00 pm on March 10, 2020

 

Adjournment:  On a motion by Mike Cleary with a second by Kerby Lund, the meeting was adjourned at 7:40 pm.

 

 

Minutes Recorded by Mike Cleary


 

2018 Road Report

Brandon Township is responsible for maintaining 47 miles of township roads of which 7 miles have a paved surface and 40 miles are gravel

 

  • A total of 459 hours was spent plowing snow, grading, mowing and weed spraying township roads during 2018

 

  • 2,686 yards of gravel was spread and 20,379 gallons of calcium chloride was applied to the roads

 

  • A John Deere UTV825M GATOR was purchased in 2018 and used to spray weeds on township road right-a-ways

 

  • Major repairs were made in 2018 to eliminate frost boils and improve drainage on Hermanson, Long Lake and Tanglewood Roads

 

  • Brush and trees were trimmed back on Tanglewood, Shorewood and Wolf Creek Roads

 

  • Crack sealing was performed on Sara Road and Bear Creek Trail

 

  • Entire driving surfaces on Wolf Creek and Long Lake Roads were stabilized with application of additional chloride

 

  •  Two paving projects are under consideration for 2019 - Tanglewood Road and Wolf Creek/Svend/Severson Roads – some repair work needs to be done on Wolf Creek Rd prior to paving

 

  • New signage was installed at the junction of Wolf Creek Road and Svend Lane in preparation of the 2019 paving project

 

BRANDON TOWNSHIP
ANNUAL CASH REPORT
FOR THE YEAR ENDED DECEMBER 31, 2018
               
Revenue - 2018   2017   Change
  Tax Revenue -          
    Township Annual Levy $198,634   $197,183   $1,451
    Township Road Distribution 23,925   20,444   3,481
    Other US & MN Credits & Aid 9,762   9,941   (179)
       Total Tax Revenue 232,321   227,568   4,753
  Other Revenues -          
    Services to Other Towns & Misc 3,785   3,955   (170)
    Interest Earned 4,512   680   3,832
       Total Revenue $240,618   $232,203   $8,415
               
Payroll Expense -          
  Road Grading, Snow Removal & Mowing $10,407   $11,728   ($1,321)
  Township Management & Meetings 14,454   15,503   (1,049)
  Payroll Taxes, PERA & Insurance 5,875   6,454   (579)
  Election Judges 2,985   0   2,985
    Total Payroll Expense $33,721   $33,685   $36
               
Other Expenditures -          
  Fire Protection $27,931   $26,201   $1,730
  Gravel, Salt, Sand & Signs 33,323   26,358   6,965
  Chloride Expense (Net of Reimbursements) 15,334   14,499   835
  Road & Culvert Repairs 27,697   12,608   15,089
  Equipment Maintenance, Fuel & Oil 14,276   14,683   (407)
  Tree Trimming, Weed Spraying & Mowing 22,831   14,938   7,893
  Shop Utilities 2,826   2,785   41
  Insurance on Building and Equipment 3,010   2,924   86
  Equipment Rent 900   1,225   (325)
  Property Assessment Fees 7,500   7,515   (15)
  Donations 4,100   3,872   228
  Reimbursed Expenses - Supplies & Mileage 2,840   4,019   (1,179)
  Association Dues & Registration Fees 1,028   1,103   (75)
  Miscellaneous 1,223   (305)   1,528
    Total Other Expenditures $164,819   $132,425   $32,394
               
Capital Expenditures -          
  Paving Projects $15,975   $340,096   ($324,121)
  Equipment Purchased 15,570   20,000   (4,430)
  Garage/Shop improvements 4,665   41,880   (37,215)
    Net Project Expenditure $36,210   $401,976   ($365,766)
               
Bonds And Special Assessments -          
    Bonds Issued, net of expenses $0   $295,500   (295,500)
    Paved Road Assessments Collected 57,631   81,600   (23,969)
    Bond Principal and Interest Paid (64,642)   (3,924)   (60,718)
       Total Bonds & Assessments ($7,011)   $373,176   ($380,187)
               
Excess of Revenues Over Expenses ($1,143)   $37,293   ($38,436)
               
Ending Cash Balances -          
  Checking $2,516   $30,845   ($28,329)
  Money Market Savings 110,334   186,966   ($76,632)
  Certificates of Deposit 254,621   150,803   $103,818
    Total Cash Balance $367,471   $368,614   ($1,143)