Brandon Township Meeting, Tuesday, February 19, 2019

FEBRUARY, 2019 BOARD OF AUDIT MEETING MINUTES

 

The Brandon Township Board of Audit Meeting was held on February 19, 201, at the Brandon Community Center with Supervisors Kerby Lund, Dennis Lund and Bryan Meichsner present together with Treasurer Kathy Zimmerman and Clerk Mike Cleary.  With a quorum present, the meeting was called to order at 7:00 pm. The pledge of allegiance was recited by all.

 

Treasurer’s Annual Report:  The purpose of the meeting was to review the financial records of the township for 2018 and to go over the budget and set the proposed 2020 tax levy.  It was noted that the supervisors review and approve each claim when submitted monthly during the year.  The supervisors also review a detailed report each month of the receipts and disbursements as well as the monthly bank statements and reconciliations. The supervisors declined examination of individual claims paid during the year.  The Treasurer’s Report for the Year Ended December 31, 2018 was presented and studied.  On a motion by D. Lund and a second by Meichsner, the report was approved unanimously as presented.

 

Proposed Meeting Agenda:  The draft agenda for the March, 2019 annual meeting was reviewed and approved unanimously on a motion by Meichsner with a second by D. Lund.

 

Proposed Tax Levy for 2020:  After reviewing past budgets and need for reserves for future road projects and replacement of equipment, the supervisors unanimously approved a proposed levy of $235,000 for 2020 on a motion by D. Lund and a second by Meichsner.

 

Adjournment:  On a motion by D. Lund with a second by Meichsner, the Board of Audit meeting was adjourned at 7:30 pm.

 

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FEBRUARY, 2019 MONTHLY MEETING MINUTES

 

The February monthly meeting was held on February 19, 2019, at the Brandon Community Center with Supervisors Kerby Lund, Dennis Lund and Bryon Meichsner present together with Treasurer Kathy Zimmerman and Clerk Mike Cleary.  With a quorum present, the meeting was called to order at 7:31 pm.

 

Approval of Minutes: Reading of the minutes of the January 22, 2019 meeting was waved and the minutes were approved on a motion by Meichsner and a second by D. Lund.  Motion carried unanimously.

 

Approval of Agenda:  The agenda was approved as presented on a motion by Meichsner and a second by D. Lund.  Motion carried unanimously.

 

Treasurer’s Report: Beginning cash and investment balance on 1/1/2019 was $367,471.13. January, 2109 receipts and disbursements were $7,153.21 and $10,013.94, respectively, resulting in an ending balance of $364,610.40 at 1/31/2019. The treasurer's report was approved on a motion by Meichsner a second by D. Lund.  Motion carried unanimously.

 

Approval of Agenda:  The agenda was approved as presented on a motion by Fynboh and a second by D. Lund.  Motion carried unanimously.

  

Road and Equipment Issues:

 

a.        On recommendation from the Township Engineer, it was decided to delay until 2020 the Wolf Creek Road Area Paving Project to allow proper settlement of the extensive repairs that will be undertaken in 2019.  He does not believe that separating this project from the 2019 Tanglewood Road project would have a negative impact on his earlier engineer estimates. 

 

b.       Action was taken on the letter was received from the owners of Parcel 09-0082-750 requesting that they be removed from the Wolf Creek Area Paving Project as they do not currently or plan in the future to access this property off Severson Road.  Motion was made by Meichsner and seconded by D. Lund to remove parcel 09-0082-750 from assessment for the Wolf Creek Paving Project with the understanding that the pavement of Severson Road will end approximately 60 feet short of the eastern boundary of this property and that anytime within 10 years from the completion of the paving project, should the property owners wish to use Severson Road for access, they would be solely responsible for the cost to extend the pavement of Severson Road to their property line.  Motion carried unanimously.

 

c.        Drafting of a new mailbox policy was discussed with the possibility of including a $25 cost share for properly installed support systems.

 

d.       A detailed 2018 Road Report was presented and discussed.  A summary will be made available at the annual township meeting.

 

New Business:

 

a.       Decision was made to continue the same level of group life insurance at an annual cost of $160 per officer.

 

Claims and Wages: Claims totaling $6,259.86 were reviewed and approved together with a motion to transfer $20,000 from the checking account to the money market account, on a motion by D. Lund and seconded by Meichsner.  Motion carried unanimously. The full list of claims is available for public inspection in the Township Clerk’s office.

 

Adjournment: The meeting was adjourned at 9:04 pm on a motion by Meichsner and seconded by D. Lund.  Motion carried unanimously.

 

Date and Place of Next Meeting:

a.       Annual Meeting – Tuesday March 12, 2019 – 7:00 pm – Brandon Community Center

b.       Regular Meeting – Monday March 18, 2019 – 7:00 pm – Brandon Community Center

c.       County Twp – Wednesday, March 20 – 9:30 am – Public Works Building

d.       MAT Spring Short Course – Friday March 29 – 9:00 am - Arrowwood