Brandon Township Meeting, Tuesday, January 22, 2019

January, 2019 Meeting Minutes (Unofficial)

 

The regular monthly meeting was held on January 22, 2019, at the Brandon Community Center with Supervisors Kerby Lund, Dennis Lund and Bryan Meichsner present together with Treasurer Kathy Zimmerman and Clerk Mike Cleary.  With a quorum present, the meeting was called to order at 7:00 pm. The pledge of allegiance was recited by all.

 

Oath of Office:  The Oath of Office was administered by the clerk to the newly elected supervisor, Bryan Meichsner,

 

Approval of Minutes: Reading of the minutes of the December 17, 2018 Monthly Meeting and the December 17, 2018 Public Hearing was waved and the minutes were approved on a motion by Dennis and a second by Bryan.  Motion carried.

 

Treasurer’s Report: Beginning cash and investment balance on 12/1/18 was $443,536.67.     December, 2018 receipts and disbursements were $6,901.03 and $82,966.57, respectively, resulting in an ending balance of $367,471.13 at 12/31/18.  A motion to approve the treasurer's report was made by Bryan and seconded by Dennis.  Motion carried.

 

Approval of Agenda:  The agenda was approved as presented on a motion by Dennis and a second by Bryan.  Motion carried.

 

Annual Reorganization:

a.       Kerby elected Chair on motion by Dennis and second by Bryan.  Motion carried.

 

b.       Dennis elected Vice Chair on motion by Kerby and second by Bryan.  Motion carried.

 

c.       Bremer Bank appointed as depository for township funds on a motion by Bryan and second by Kerby.  Motion carried.

 

d.       Official Posting Sites will continue to be The Record, Bremer Bank and the Township Web Site on motion by Dennis and second by Bryan.  Motion carried.

 

e.       Approved check signers to be Mike, Kathy, Kerby and Dennis on motion by Dennis and second by Bryan.  Motion carried.

 

f.        The IRS mileage rate of $0.58 adopted on motion by Bryan and second by Dennis.  Motion carried.

 

g.       Compensation rates established as follows on motion by Dennis and second by Kerby:

a.       Attending meetings - $80 for 4 hours or less, $120 of more than 4 hours

b.       Operating equipment - $27.50 per hour

c.       Equipment maintenance and other township business - $20.00 per hour

d.       Quarterly salaries for clerk ($850) and treasurer ($700)

e.       Chairing annual township meeting - $50

      Motion carried.

 

h.       Resolution #01-22-2019A to Authorize Individual Supervisor to Purchase Needed Supplies or Order Work Done in a Necessary Emergency up to %5,000 was approved on a motion by Dennis and a second by Bryan.  Motion carried.

 

i.         Resolutions #01-22-2019B through E to Approve Contracts with Interested Officers to perform township work to include grading, mowing, weed spraying, snow removal, sign replacement and equipment maintenance work were approved at the current hourly rates as follows:

 

a.       Kerby – motion by Dennis, second by Bryan – carried with Kerby abstaining

b.       Dennis – motion by Kerby, second by Bryan – carried with Dennis abstaining

c.       Bryan – motion by Kerby, second by Dennis – carried with Bryan abstaining

d.       Mike – motion by Dennis, second by Bryan – motion carried

 

j.         Motion by Dennis and second by Bryan to hire Zach Hintermeister as back-up snow plow operator at the rate of $27.50 per hour.  Motion carried.

 

Road and Equipment-

a.       A new supplier of weed control chemicals was recommended by Dennis.  Cleary will call vendor to set up an account.

 

b.       Discussion was held on the 3 way stop signs on Wolf Creek Rd.  No decision to change pending work next spring on lowered the road which will allow traffic from the west to have better visual sightlines to the traffic coming off Svend Dr.

 

c.       Kerby presented an estimate from Charles Olson Excavating for work to be performed on Wolf Creek Rd early next spring to include replacing culverts, repairing frost boils and lowering the road just west of Svend Dr.  A motion was made by Kerby and seconded by Dennis to hire Charles Olson at the estimated cost of $22,770.  Motion carried. 

 

d.       A letter was received from the owners of Parcel 09-0082-750 requesting that they be removed from the Wolf Creek Area Paving Project as they do not currently or plan in the future to access this property off Severson Road.  Action was deferred until the next meeting pending draft of a resolution for consideration.

 

Claims and Wages: Claims totaling $9,139.90 were reviewed and approved, together with a motion to transfer $10,000 from the Money Market Account to the Checking Account, on a motion by Dennis and a second by Bryan.  Motion carried. The full list of claims is available for public inspection in the Township Clerk’s office.

 

Adjournment: The meeting was adjourned at 9:26 pm on a motion by Bryan and a second by Kerby.  Motion carried. 

 

Date and place of next meeting:

Board of Audit followed by Regular Meeting - 7:00 pm Tuesday, February 19, 2019 at the

Brandon Community Center