Brandon Township Meeting, Tuesday, February 20, 2018

FEBRUARY, 2018 BOARD OF AUDIT MEETING MINUTES

 

The 2017 Brandon Township Board of Audit Meeting was held on February 21, 2018, at the Brandon Community Center with Supervisor Gene Fynboh, Supervisor Kerby Lund, Supervisor Dennis Lund, Treasurer Kathy Zimmerman and Clerk Mike Cleary present.  With a quorum present, the meeting was called to order at 7:00 pm. The pledge of allegiance was recited by all.

 

Treasurer’s Annual Report:  The purpose of the meeting was to review the financial records of the township for 2017 and to go over the budget and set the proposed 2019 tax levy.  It was noted that the supervisors review and approve each claim when submitted monthly during the year.  The supervisors also review a detailed report each month of the receipts and disbursements as well as the monthly bank statements and reconciliations. The Annual Report booklet was presented and studied.  On a motion by K. Lund and a second by D. Lund, the report was approved unanimously as presented.

 

Proposed Meeting Agenda:  The draft agenda for the annual meeting was reviewed and approved unanimously on a motion by D. Lund with a second by K. Lund.

 

Proposed Tax Levy for 2019:  After reviewing past budgets and need for reserves for future road projects and replacement of equipment, the supervisors unanimously approved a proposed levy of $213,000 for 2019 on a motion by K. Lund and a second by D. Lund.

 

Reserve Funds:  On a motion by Fynboh and a second by D. Lund, the supervisors unanimously approved the transfer of CDs from the General Fund to a new Paved Road Reserve Fund ($101,810.96) and to a new Equipment Reserve Fund ($51,360.99).

 

Adjournment:  On a motion by Fynboh with a second by K. Lund, the Board of Audit meeting was adjourned at 7:47 pm.

 

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FEBRUARY, 2018 MONTHLY MEETING MINUTES (Draft)

 

The February monthly meeting was held on February 21, 2018, at the Brandon Community Center with Supervisor Gene Fynboh, Supervisor Kerby Lund, Supervisor Dennis Lund, Treasurer Kathy Zimmerman and Clerk Mike Cleary present.  With a quorum present, the meeting was called to order at 7:48 pm.

 

Approval of Minutes: Reading of the minutes of the January 16, 2018 meeting was waved and the minutes were approved on a motion by K. Lund and a second by D. Lund.  Motion carried unanimously.

 

Treasurer’s Report: Beginning cash and investment balance on 1/1/2018 was $369,290.85. January, 2108 receipts and disbursements were $7,965.53 and $12,848.17, respectively, resulting in an ending balance of $364,408.21 at 1/31/2018. The treasurer's report was approved on a motion by K. Lund and a second by D. Lund.  Motion carried unanimously.

 

Cleary and Zimmerman summarized a recent meeting with Bremer Bank whereby the Bank proposed to substitute a letter of credit from the Federal Home Loan Bank of Des Moines, IA for the securities previously purchased to cover the township deposits in excess of the FDIC insurance of $250,000.  A motion to accept the letter of credit and to release the pledge of securities was made by D. Lund and seconded by K. Lund.  Motion carried unanimously.

 

Visitors Questions and Concerns:  There were three visitors present. 

 

Approval of Agenda:  The agenda was approved as presented on a motion by Fynboh and a second by D. Lund.  Motion carried unanimously.

  

Road and Equipment Issues:

 

a.     Equipment and road updates were given and discussed.   Trees have been trimmed on Burros Lane, Severson Dr. and Wolf Creek Rd.  The county bridge inspect report showed no deficiencies on the two township bridges. Residents with property on the north side of Stowe Lake were notified by the petition committee of the proposed 2019 paving project.  One visitor inquired as to the additional cost to extend the paving all the way to Stowe Lake Rd.

 

b.    The township engineer was present to discuss the estimated cost for the proposed Tanglewood Road paving project.  The timeline was discussed and established as follows: 1) March meeting – invite Tanglewood property owners to attend, 2) April meeting - Supervisors decide to proceed or not.  If project moves forward, township engineer will be instructed to obtain sealed bids, 3) May meeting – open sealed bids and award project if cost is accepted.  One property owner was present to inquire whether parcels located directly on Co Rd 7 could be excluded from the project.  He was invited to attend the March meeting when the decision to proceed or not would be made.

 

c.     The Douglas County 911 Coordinator has requested that the side road at the north end of Big Chip Road be renamed.  A motion was made by Fynboh and seconded by K. Lund to rename this spur road “Big Chip Ct NW”.  Motion carried unanimously.  The county will notify the property owners located on this road of the name change.

 

d.    A motion was made by D. Lund with a second by K. Lund to proceed with the purchase of a UTV with sprayer and related equipment for maintaining the township road right-a-ways.  Motion carried unanimously.

 

New Business:

 

a.    Motion was made by K. Lund and seconded by D. Lund to add the Treasurer, Kathy Zimmerman, as an authorized signer on the Bremer Bank certificates of deposit.  Motion carried unanimously.

 

Claims and Wages: Claims totaling $1,544.55 were reviewed and approved on a motion by K. Lund and seconded by D. Lund.  Motion carried unanimously. The full list of claims is available for public inspection in the Township Clerk’s office.

 

Adjournment: The meeting was adjourned at 8:37 pm on a motion by Fynboh and seconded by D. Lund.  Motion carried unanimously.

 

Date and place of next meeting:

a.    Annual Meeting – Tuesday March 13, 2018 –  7:00 pm – Brandon Community Center

b.   Regular Meeting – Monday March 19, 2018 – 7:00 pm – Brandon Community Center

 

 

 

 

                                                                                               

Mike Cleary, Clerk                                                   Gene Fynboh, Chair