Brandon Township Meeting, Monday, June 19, 2017
June, 2017 MEETING MINUTES
The June monthly meeting was held on June 19, 2017, at the Brandon Community Center with Supervisor Gene Fynboh, Supervisor Kerby Lund, Supervisor Dennis Lund, Treasurer Kathy Zimmerman and Clerk Mike Cleary present. With a quorum present, the meeting was called to order at 7:00 pm. The pledge of allegiance was recited by all.
Approval of Minutes: Reading of the minutes of the May 15, 2017 meeting was waved and the minutes were approved on a motion by K. Lund and a second by D. Lund. Motion carried unanimously.
Treasurer’s Report: Beginning cash and investment balance on 5/1/17 was $314,196.57. May, 2017 receipts and disbursements were $836.00 and $11.503.11, respectively, resulting in an ending balance of $303,529.46 at 5/31/17. The treasurer's report was approved on a motion by D. Lund and a second by K. Lund. Motion carried unanimously.
Visitors Questions and Concerns: There were 4 visitors present.
Approval of Agenda: The agenda was approved as presented on a motion by Fynboh and a second by K. Lund. Motion carried unanimously.
Road and Equipment Issues:
a. Two quotes were reviewed to install steel on the north side of the roof and to insulate and install steel on the inside. After discussion, a motion was made by K. Lund and seconded by Fynboh to accept the quote of $31,430 from Bill Ness Construction, LLC. Motion carried unanimously. Additional quotes will be obtained by K. Lund for the electrical and concrete work that will be performed after completion of Bill Ness’ work.
b. Updates were given by Cleary on the status of graveling the roads by Balgaard (completed), chloride spraying by Tri-City Paving (partial due to shortage of chloride) and weed/brush spraying by Bob Walsh (will be started later this week).
Big Chip Area 2017 Paving Project:
a. Discussion was held on the need for an additional culvert near the Dan Larson property on Big Chip Road to handle water from heavy rains. It was decided that the existing culvert could handle the flow but that a tree at one end needed to be removed and rocks removed at the other end. Klimek’s Tree Service will remove the tree and the property owner will remove the rocks
c. Discussion was held on the termination of paving at the north end of Big Chip Road. Since the developer of the lots at the north end did not extend the road past
Lot #09-0278-025, it was decided to terminate the paving on the north boundary of this property and to continue to include 4 lots north of this parcel in the assessment as these property owners will use and benefit from the paving project.
In addition, it was noted that lot #09-0256-600 cannot be accessed from Big Chip Road due to a steep bank terminating in a wetland. It was further noted that assess to this lot is a deeded access from the next lot to the east across the township line and that none of the newly paved road would likely be used to gain this access. Therefore, it was decided to terminate the paving project to the west of this parcel and to remove the parcel from the assessment rolls. Removal of this lot from the assessment rolls results in a per full parcel assessment of $3,769
A motion to amend the scope of the paving project to exclude the areas discussed above was made by D. Lund with a second by K. Lund. Motion carried unanimously.
d. After discussion, a motion was made by K.Lund and seconded by D. Lund to approve Resolution #0-1-2017A Awarding Sale of The Bonds to Bremer Bank. Motion carried unanimously.
e. After discussion, a motion was made by Fynboh and seconded by K. Lund to approve Resolution #06-19-2016B Approving Post-Issuance Compliance Procedure and Policy. Motion carried unanimously.
Tanglewood Road Paving Petition:
a. Discussion was held regarding the setting a date for the Public Hearing on the Tanglewood Paving Project. The date agreed upon was September 18, 2017 with the meeting starting at 6:30pm to be followed by the Regular Monthly Meeting.
a. There were 5 new building permits to review.
b. Since no one could attend the viewing on 6/15/17 for the Wagner Conditional Use Permit, Cleary offered to send the county a letter asking that the township road be restored to its current condition should it be damaged by the heavy cement truck traffic.
c. Cleary and Zimmerman will attend the MAT Summer Short Course in Fergus Falls on Monday, June 26, 2017.
d. After discussion, a motion was made by K. Lund and seconded by D. Lund to approve the donation of $1,300 to the City of Brandon to be used to remodel the entrance to the Community Center where the township meetings are held. Motion carried unanimously.
e. Cleary informed the supervisors that he had removed the township records from the unheated, humid township garage and had secured them in moisture proof containers located in his garage. He also stated that some of the early township records had been located in the City of Brandon offices and suggested that this may be a good place to store the older records that no longer need current access. Permission was given to follow up with the City.
Claims and Wages: Claims totaling $26,474.66 were reviewed and approved on a motion by Fynboh and seconded by K. Lund. Motion carried unanimously. The full list of claims is available for public inspection in the Township Clerk’s office. $25,000 will be transferred from the money market saving account to cover the checks written.
Adjournment: The meeting was adjourned at 8:25 pm on a motion by Fynbon and seconded by D. Lund. Motion carried unanimously.
Date and place of next meetings:
July 17, 2017 – 7:00pm - Regular Monthly Meeting – Brandon Community Center
Mike Cleary, Clerk Gene Fynboh, Chair