Brandon Township Meeting, Monday, November 21, 2016
Brandon Township Monthly Meeting Minutes
November 21, 2016
The November monthly meeting was held on November 21, 2016, at the Brandon Community Center with Gene Fynboh, Mike Cleary, Gaylin Croonquist, Kerby Lund and Adrian Ledermann present. The meeting was called to order by Fynboh 7:00 p.m. The pledge of allegiance was recited.
Clerks Report: The minutes of the October 17th, meeting were addressed. The reading of the minutes was waved and the minutes approved on a motion by Croonquist, seconded by Lund, and carried.
Treasurer’s Report: Beginning cash balance on 10/1/2015 was $23,724.96. Receipts were $953.24. Disbursements were $7,371.59 leaving a balance of $17,306.61. Investments reported included Tar & Road Fund received $5.81 in interest to now total $248,599.14 which includes two CDs. The treasurer's report was then approved on a motion by Lund, seconded by Croonquist, and approved.
Public Hearing on Resolution to extend Big Chip area road to Brandon Township:
Three residents were present to recommend support for the resolution. After further discussion, Resolution 11-21-2016 Big Chip Road Extension was adopted on a motion by Lund, seconded by Fynboh and carried with aye votes from Lund, Fynboh and Croonquist.
Public Comment: Five visitors were present including three residents from Big Chip Road, township engineer, J. K. Stabnow, and newly elected town supervisor, Dennis Lund.
Agenda Approval: The agenda was approved on a motion by Fynboh, seconded by Croonquist and carried.
Old Business- Ongoing Business:
a. Road Report: Croonquist reported grading all roads before freeze up. Lund reported snowplowing. Lund and Crooquist reported oil leak on plow truck being fixed.
Fynboh reported received notice of Otter Tail County used plow trucks available. Lund and Croonquist reported Douglas County will have a truck available next summer. Board will wait until next summer to make purchase and hoping the present truck survives the winter.
b. Big Chip Road extension feasibility study additions: Engineer Stabnow brought new feasibility study figures for the south and north end extensions for possible paving. The study was examined for additional costs and clarification of engineer costs.
The additional costs may bring the possible per parcel cost up to $4,600, but still below the suggested $5,000 added parcel market value for paving access.
c. Sara Road assessment paving report: Fourteen Resident parcel owners have submitted full payments to Brandon Township. The remaining resident parcel owners will have the special assessments sent to Douglas County for payments over the next 5 years. On a motion by Croonquist, seconded by Fynboh and carried, the Sara Road Special Assessment list for road improvement will be forwarded to the Douglas County Auditor/Treasurer.
d. Big Chip Road area chloride tax adds. On a motion by Croonquist, seconded by Fynboh, the special tax adds lists for chloride in 2016 will be forwarded to the Douglas County Auditor/Treasurer.
e. Snow left on township roads by resident plowing. Supervisors noted that when residents plow their driveways, and push snow onto the township road, it is both illegal and unsafe,making next time plowing threaterous. Residents are reminded that any snow they push off their driveways must by left in their yards or pushed completely into road ditches.
a. Six building permits were reviewed.
b. Election Day Report: Clerk Ledermann reported that 490 votes had been cast in Brandon Township with 56 new registrations on election day. Township residents elected Gene Fynboh, Kerby Lund and Dennis Lund as the supervisors. Brandon Township Board acted as the Township Canvas Board and certified the elections results.
c. Apointed positions of clerk and treasurer: With the announcement that present clerk, Adrian Ledermann is retiring at the end of 2016, board members discussed the recruiting and appointment of a new clerk. On a motion by Lund, seconded by Croonquist and carried, Mike Cleary was appointed to the position of township clerk beginning on January 2, 2017. On a motion by Croonquist, seconded by Lund, the open position of township treasurer will be publicized and a new person will be sought.
f. Clerk notes included: Notice that CHS prairie Lake propane has bought out Luckys Propane. Lund will contact CHS to comfirm our present keep fill contract. TNT tax extension notices from Douglas County were reviewed.
Claims and Wages: Claims included the following election official claims: Dennis Korkowski-$104.00; Jane Croonquist-$255.00; Janell Eddy-$91.00l Patricia Bracey-$104.00; Robert Reynolds-$117.00; Kathy Zimmerman-$104.00; Karen Otto-$91.00; Gene Servba-$104.00. Other claims included: OtterTail Power-$24.40 for shop electricity; The Record-$5.25 for public notice; Balgaard Services-$688.00 for gravel; City of Brandon-$24,701.20 for fire protection; City of Brandon-$60.05 for water sewer; J.K. Stabnow-$1,487.00 for engineering. All claims and road maintenance wages totaling $1,312.50 were reviewed and approved on a motion by Croonquist, seconded by Lund, and carried with aye votes from Croonquist, Lund and Fynboh.
Adjournment: The meeting was adjourned at 8:50 pm on a motion by Croonquist, seconded by Lund and carried.,
Date and place of next meetings:
December 19, 7 pm – Monthly meeting at Brandon Community Center
Adrian Ledermann, clerk