Brandon Township Meeting, Monday, June 20, 2016
Brandon Township Monthly Meeting Minutes
June 20, 2016
The June monthly meeting was held on June 20, 2016, at the Brandon Community Center with Gene Fynboh, Mike Cleary, Gaylin Croonquist, Kerby Lund and Adrian Ledermann present. The meeting was called to order by Fynboh 7:00 p.m. The pledge of allegiance was recited.
Clerks Report: The minutes of the May 16th, meeting were addressed. The reading of the minutes was waved and the minutes approved on a motion by Lund, seconded by Croonquist, and carried.
Treasurer’s Report: Beginning cash balance on 5/1/2015 was $16,247.02. Receipts were $.12. Disbursements were $9,579.90, leaving a balance of $6,667.24. Investments reported included Tar & Road Fund received $10.57 in interest to now total $328,148.31 which includes three CDs. The treasurer's report was then approved on a motion by Croonquist, seconded by Lund, and approved. The two CDs coming in June will be renewed as approved on a motion by Croondquist, seconded by Lund, and carried. Treasurer Clear was authorized to move excess checking funds to money market.
Public Comment: Eight visitors were present to address concerns (Moon Lake Road Trees and spraying road ditches) on the agenda.
Agenda Approval: The agenda was adjusted to take the items of concern by the visitors first and then approved on a motion by Croonquist, seconded by Lund and carried.
Old Business- Ongoing Business:
a. Moon Lake trees: Board members met with the Janecek family on the road previous to the meeting. After reviewing MAT right of way policy about cutting trees on the right of way and discussing the issue of many pine trees on Moon Lake Road, the board agreed to move ahead with cutting down the trees that are now interfering with road maintenance equipment and road safety concerns.
b. Halverson road issues: A visitor brought concerns that a neighbor was doing maintenance work on Halverson Road that negatively affected his property. After discussion about road policy and the issues, the board agreed to view the problem area to try to bring some resolution to the neighborhood concerns.
c. Right of way spraying. Bob Walsh Enterprises presented a review of Brandon Township needs which included that right of ways need extensive work as no spraying has been done for a number of years. Walsh also brought a proposal that included chemical and labor on a one year contract with a cost of $4,800. After further discussion, the proposal was accepted and the contract signed on a motion by Lund, seconded by Croondquist, and carried. The work is planned for later in July.
d. Sara Road paving: No progress at this time.
e. Graveling report indicated that several areas including Big Chip Road, Aldrich Road and Chippewa Hts Road still need Gravel. Clerk will contact Okerlund. Chloride spread was completed on June 1, 2016 with good success as grading, chloride spreading, and rain timing worked great
f. Tileing under Skrove Road along with removal of old cattle pass was completed. Some additional work on the slopes of the right of way may be needed.
g. Big Chip area feasibility study: Brandon Township engineer and township representative began a review on June 15, 2016. Some road ditch concerns surfaced as well as the need for a culvert under Hedeen Road. Engineer Stabnow will prepare a report of the study for the July meeting.
a. Three building permits were reviewed.
b. Clerk attended training for elections on June 16th. Montalvos requested being taken off appointment of judges. Clerk recommende that head judges Jane Croondquist and Kathy Fynboh, along with judges Kathy Zimmerman and Karen Otto be hired. On a motion by Lund, seconded by Croondquist, and carried they were hired for 2016 elections.
c. Chloride billing has been completed with 68 bills sent, and 27 checks already received.
d. US census update: Brandon Township population estimate in 2015 was 729, with 302 households.
e. Payroll review: Clerk presented Douglas County survey. After discussion, one payroll change was made for hourly work to be moved to $17.50 per hour on a motion by Croondquist, seconded by Lund and carried.
f. MAT membership cards were distributed.
g. Clerk notes included: letters from Land stewardship, Xcel Energy, Gardonville, and Carr’s Tree Service. Insurance certificates for Balgaard Services and Peterson Lawn were received.
Claims and Wages: Claims included: Peterson Lawn Service-$275.00 for Edgefield mowing; MATIT-$2,540.00 for consolidated insurance; Douglas County Public Works-$280.83 for salt/sand; Post Office-$141.00 for stamps; Balgaard Services-$7,848.90 for graveling; Adrian Ledermann-$314.50 for office supplies and mileage; TRI-CITY Paving-$18,911.23 for chloride spread; City of Brandon-$60.05 for water/sewer; Stoekel Janyer Surveying-$800.00 for Moon Lake Rd survey; Otter Tail Power-$33.19 for shop electricity; Okerlund Graveling-$12,852.00 for graveling; Kerby Lund-$51.30 for mileage; PERA-$ ; IRS - $ and wages totaling $4,485.64. Claims and wages were approved on a motion by Croondquist, seconded by Lund, and carried.
Adjournment: The meeting was adjourned at 9:00 pm on a motion by Croonquist, seconded by Fynboh and carried.,
Date and place of next meetings:
June 27 and 28, election training at Douglas County Public Works
Monday, July18, Monthly Meeting at Community Center
August 2-16, Candidate filing for supervisor
August 9, primary election
Adrian Ledermann, clerk