Brandon Township Meeting, Monday, May 16, 2016



Brandon Township Monthly Meeting Minutes

May 16, 2016


The May monthly meeting was held on May 16, 2016, at the Brandon Community Center with Mike Cleary, Gaylin Croonquist, Kerby Lund and Adrian Ledermann present. The meeting was called to order by Lund at 7:00 p.m. The pledge of allegiance was recited.


Clerks Report: The minutes of the April 18th, meeting were addressed. The reading of the minutes was waved and approved on a motion by Croonquist seconded by Lund, and carried.


Treasurer’s Report: Beginning cash balance on 4/1/2015 was $27,906.01. Receipts were $4,995.84. Disbursements were $16,487.58 plus a backdated check of $167.25, leaving a balance of $16,247.02. Investments reported included Tar & Road Fund received $10.22 in interest to now total $328,137.74 which includes three CDs. The treasurer's report was then approved on a motion by Croonquist, seconded by Lund, and approved.


Public Comment: Fourteen visitors were present to address road concerns (see notes on agenda minutes).


Agenda Approval: The agenda was approved on a motion by Croonquist, seconded by Lund and carried.


Old Business- Ongoing Business:

a. Road report. Graveling is just beginning. Road are being graded. Chloride providers are ready to spread chloride. Arrangements have been made through Douglas County Public Works to contact Tri-City Paving directly when Brandon Township roads are graveled and ready for a spread. Clerk Ledermann will contact Okerlund Graveling and Balgaard about the need to complete the graveling on roads to be spread, and then will notify Tri-City when roads are ready.

Twelve residents from Wolf Creek Road presented their concerns about the bad condition of that road. They were informed about the plans for this year for graveling with a new provider and then spreading chloride the entire road. Residents also expressed interest in paving that road and were informed about the policy and about presenting a petition or directly seeking town board approval for a paving project. The board addressed their concerns and will continue to monitor the condition of Wolf Creek Road.

A new yield sign is needed on Hedeen Road. The MEMO from Janecek on the Moon Lake trees was discussed. Clerk Ledermann will send a letter to Sarah Janacek inviting family members to attend the June monthly meeting. Cleary will contact a surveyor to locate the road boundaries.

b. Tile under Skrove Rd: Joe Wagner was present requesting permission to either bore under that road or excavate the road to place a 16 in PVC tile in place. On a motion by Croonquist, seconded by Lund, and carried, Wagner was given permission to excavate that road, place a PVC tile, along with a standpipe for ditch drainage on the south side of the road. Wagner will absorb the costs, hire a contractor, and leave the road as found, making sure that the fill is compacted. Brandon Township will be responsible for any road slope work followup that needs to be done.

c. Sara Rd Paving progress. The clerk shared a potential hearing letter to residents for assessments on Sara Rd after the project is completed. On a motion by Lund, seconded by Croonquist, and carried, resolution # 05-16-2016 ordering the improvement and preparation of plans for Sara Rd was accepted.


New Business:

a. No building permits were reviewed. Variances for the Lanners property on Sara Rd and Wagner property on Moon Lake Dr. were discussed with no action taken.

b. On a motion by Croonquist, seconded by Lund and carried, the following election judges for the 2016 elections were appointed. Greg Montalvo, Dennis Korkowski, Kathy Fynboh, Jane Croonquist, Bob Reynolds, and Patty Bracey. Clerk Ledermann will schedule training for June 27 and 28.

c. Chloride placements were discussed including where gravel roads meet tar roads. The 2016 truck copy was distributed.

d. MATIT insurance consolidated coverage options for 2016-2017 were discussed. No changes were made to the inland marine deductible. The clerk and treasurer bonding limit was increased from $100,000to $300,000 on a motion by Croondquist, seconded by Lund and carried.

e. Clerk notes shared included: Arndt conditional use permit was granted; Land Stewardship on Township legislation was discussed with the clerk directed to contact the local legislators indicating opposition to legislation that would weaken township ordinance powers; Ottertail Power rate increase notice was shared and the MAT news magazine on roads was reviewed.


Claims and Wages: Claims included: Douglas County Assessor-$7,257.25 for 1001 parcels; The Record-$21.00 for public notice; West Central petroleum-$821.50 for 530 gallons of diesel; Kerby Lund-$75.00 for tractor rental; City of Brandon-$60.05 for water/sewer; Ottertail Power-$23.61 for shop electricity and $1,425.00 for grading hours.

Claims and wages were approved on a motion by Lund, seconded by Croondquist and carried with aye votes from Croonquist, and Lund.


Adjournment: The meeting was adjourned at 9:10 pm on a motion by Croonquist, seconded by Lund and carried.,


Date and place of next meetings:

Monday, June 20, Monthly Meeting at Community Center

June 27 and 28, election training at Douglas County Public Works


Adrian Ledermann, clerk