Brandon Township Meeting, Monday, September 21, 2015



Brandon Township Monthly Meeting Minutes

September 21, 2015


The September monthly meeting was held on September 21, 2015 at the Brandon Community Center with Gene Fynboh, Mike Cleary, Gaylin Croonquist, Kerby Lund and Adrian Ledermann present. The meeting was called to order by Fynboh at 7:00 p.m. The pledge of allegiance was recited.


Clerks Report: The minutes of the August 17th meeting were addressed. The clerk read the minutes informing the public about the public hearing scheduled, and that all notices have been published and letters sent. The reading of the rest of the minutes were waved and then the minutes were approved on a motion by Croonquist seconded by Lund, and carried.


Public Hearing on Burros Rd vacation: Four residents were present to discuss the vacation of a portion of Burros Rd. There was no opposition to the proposal.


Treasurer’s Report: Beginning balance on 08/1/2015 was $44,008.49. Receipts were $1,684.14. Disbursements were $4,302.47 leaving a balance of $41,390.16. Investments reported included Tar & Road Fund received $3.51 in interest, to now total $287,805.35 which includes three CDs. The treasurer's report was then approved on a motion by Croonquist, seconded by Lund, and approved.


Public Comment: Four visitors were present. Engineer J.K. Stabnow was also present.


Agenda Approval: The agenda was approved on a motion by Fynboh, seconded by Croonquist, and carried.


Old Business:

a. Burros Lane Road Resolution 09-21-2015 was presented. After discussion and some editing Resolution 09-21-2015 was approved on a motion by Lund, seconded by Croonquist and carried with aye votes from Lund, Croonquist and Fynboh. Cf Resolution 09-21-2015 below.

b. Road report: Grading has continued, roads are getting washboarded and need grading after a rain.

c. Sara Road culvert has been replaced. Cleary will call Klimek tree service to clean up stumps and brush.

d. Devils Lake Road repair: On a motion by Fynboh, seconded by Lund and carried, Charles Olson Excavating will be hired to complete the repair.

e. Sara Road paving project: On a motion by Lund, seconded by Fynboh, and carried, the board approved the 2016 paving project to seek a base bid of bituminous paving with additional alternate of seal coating in the spring of 2016 and to hire J.K. Stabnow as engineer to proceed in guiding the project.

f. Sara Road-east end dedicated right of way; markers and ditch concerns. After consultation with Douglas County officials who are pursuing a recommendation, no further action will be taken by Brandon Township until contacted by Douglas County.

g. Lucky's Propane agreement is in place for Oct 2015 through March 2016. h. Big Chip road residents have been notified that their petition for paving has been accepted and that Brandon Township plans to order a feasibility study in 2016. Engineer Stabnow recommended that an approach policy be developed for driveways that funnel water into the Township road. Clerk will check with Clitterall Township in Otter Tail County as a resource for such policy.


New Business:

a. Building permits: Two permits were reviewed.

b. MATIT audit results were reviewed. Options included insuring for replacement coverage, agreed value coverage or increased deductibles. Moving to replacement coverage would increase the annual shed building insurance from $145 to $444.

c. Resolution 09-21-2015A approving the MATIT coverage to replacement coverage was approved on a motion by Fynboh, seconded by Croonquist and carried with aye votes from Fynboh, Croonquist, and Lund. cf. Resolution 09-21-2015 A below./

d. Engineer J.K. Stabnow will take care of any contractor affidavits needed from contractors for the Sara Rd paving project in 2016.

e. Per Diems: Clerk will take care of back pay for increased payments not provided since the new per diem schedule. Clerk will also consult with MAT about best policy for all day per diems.

f. Clerk notes included; info from MNDOT on St. Cloud exp and AAEDC info.


Claims and Wages: Claims included: Pipeline Supply-$1,265.51 for culvert; Okerlund Graveling-$1,921.00 for gravel; City of Brandon-$59.55 for water/sewer; Otter Tail Power-$23.91 for shop electricity; Bitzan Backhoe Service-$1,940.00 for culvert replacement; Adrian Ledermann-$68.00 for office supplies; Douglas County Public Works-$16,414.00 for chloride; Gene Fynboh-$16.95 for mileage; PERA-$169.76 for 3rd Qt.; IRS-$934.90 for 3rd Qt.; Minnesota Revenue-$100.00 for 3rd Qt.; Millerville Coop Creamery Assn-$30.05 for grader repair; J.K. Stabnow-$617.50 for engineering expense; and $3,570.00 for salaries and wages. Claims and wages were approved on a motion by Croonquist, seconded by Lund and carried with aye votes from Croonquist, Lund, and Fynboh.


Adjournment: The meeting was adjourned at 8:40 pm on a motion by Fynboh, seconded by Lund, and carried..


Date and place of next meetings:

October 19, 7 pm Monthly meeting at Brandon Community Center


Adrian Ledermann, clerk


Click on policies and resolutions for info on two resolutions passed