Brandon Township Meeting, Monday, March 16, 2015
Brandon Township Meeting Minutes
March 16, 2015
The March monthly meeting was held on March 16, 2015 at the Brandon Community Center with Gene Fynboh, Mike Cleary, Gaylin Croonquist, Kerby Lund and Adrian Ledermann present. The meeting was called to order by Fynboh at 7:00 p.m.
Clerks Report: The minutes of the February 17th meeting were addressed. The reading of the minutes were waved and approved on a motion by Croonquist, seconded by Fynboh, and carried.
Treasurer’s Report: Beginning balance on 02/1/2015 was $39,739.00. Receipts were $19,681.19. Orders issued were $2,681.35 leaving a balance of $56,738.84. Investments reported included Tar & Road Fund received $3.17 in interest, to now total $237,659.53 which includes two CDs. Cleary also provided info on how Brandon Township compared to other townships on levy, etc. The treasurer's report was then approved on a motion by Lund, seconded by Croonquist, and approved.
Public Comment: Two visitors were present. Joe Wagner sought info on how to proceed with a new culvert under Skrove Road. The supervisors will set a date to review the need, look at quotes as to cost, before action is taken.
Agenda Approval: The agenda was approved on a motion by Fynboh, seconded by Lund and carried.
a. Road report. No grading has been done yet, but roads are in good shape. A request for an approach with a culvert in the RW on Edgefield Road was given permission. Cleary reported on conversation with Eric Roberts about weed and brush control noting acceptable herbicides for use. Roberts is available for hire and has a professional license. Runge from Glenwood is also available. A request to cut a tree on Aldrich RW was given permission.
b. Clerk Ledermann gave a report of the annual meeting attended by 16 persons.
c. Paving policy: The proposed paving policy was reviewed after input from the annual meeting and from resident Jerome Ledermann. Fynboh provided some info about possible assessment policy. The proposed policy was adopted on a motion by Lund, seconded by Croonquist and carried. cf. Attached policy
a. Road inspection date was set for 9 am on April 14, 2015
b. Assessor Bruce Wittemore letter about assessments was discussed.
c. Minnesota Benefit insurance options were reviewed with no further action.
d. AAEDC donation request for $2,850 in 2016 was approved on a motion by Croonquist, seconded by Lund and carried.
e. Front tires for the grader: Lund will check into possible options.
f. Clerk notes included the request for a donation from the Alexandria Senior Center. Ledermann also noted that gravel quote requests were sent and the board of review notice has been sent.
Claims and Wages: Claims included: The Record-$4.95 for public notice; Lucky's Propane for propane- $698.01; City of Brandon for water/sewer-$59.55; Otter Tail Power-$48.55 for shop electricity; Adrian Ledermann-$19.84 for office supplies; Gaylin Croonquist-$20.00 for mileage; Minnesota Association of Townships-$200.00 for short course; and JK Stabnow-$3810.00 for engineering expense. and Douglas County Public Works for salt/sand-$189.53. Wages totaled $3,620.00. Claims and wages along with taxes were ordered paid on a motion by Lund, seconded by Croonquist, and carried with aye votes from Lund, Fynboh, and Croonquist.
Adjournment: The meeting was adjourned at 8:45 pm on a motion by Lund; seconded Croonquist and carried..
Date and place of next meetings:
Wed. March 18, Douglas County Township Meeting
Fri. March 27, MAT short course at Arrowwood
Tuesday, April 14, 1 pm, Board of Review at community center
Monday, April 20, monthly meeting
Adrian Ledermann, clerk
Brandon Township Paving Policy, 2015
A. Paving Township Roads – Procedures and Cost Share
Step 1: Property owners on any given township road may petition for its improvement with pavement. At least 50% of the parcels abutting the road need land owner signatures on a petition before the board will consider the petition. If the petition is accepted by the Brandon Township Board, a feasibility report will be prepared on the necessity, cost effectiveness and the feasibility of the proposed improvement based on a cost share of 20% township payment and 80% land owners payment. (note A)
Step 2: Next an Improvement Public Hearing will be held at which a reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual assessments for affected parcels will be available. (note B) All interested persons will be allowed to comment and the board will consider ordering the improvement and the preparation of plans and specifications for the improvement and bids for the project.
Step 3: If the improvement is approved, the town clerk and the engineer will calculate the proper amount to be assessed against each property that will benefit from the improvement and make the proposed assessment roll available for public inspection. (Note C) A notice of a public hearing sent to each property owner will include the amount of their assessment, prepayment information, interest rate if not prepaid and that the board may adopt the assessment at the hearing. At the hearing the town board will take all the comments of interested persons and consider all relevant evidence presented. If the assessment is approved, the clerk will be directed to certify the final assessment roll to the county auditor. Assessments are encouraged to be prepaid, however, at the discretion of the town board, assessments may be financed with interest for a period of not more than 5 years.
[At the end of the useful life of the pavement of any road, it is anticipated that this same procedure will be used to replace the pavement.]
B. Standards for proper assessment:
1. The property benefits from the improvement.
2. The assessment does not exceed the increase in value of the property due to the improvement.
3. The assessment is uniform. Benefits from an improvement are calculated based on the highest and best use of the land. Present use of the land is not the controlling factor in determining whether the land has received benefit from the improvement. Rather, the test is whether the land presently could be used for purposes which would benefit from the improvement.
C. Allocation of assessments between landowners:
1. One full assessment
a. Each buildable lot or parcel serviced by one road being paved, which does not already have abutting pavement at a point of access.
b. Preliminary plats and platted lots which are vacated prior to the assessment proceedings in anticipation of the improvement project are included.
c. Each buildable non-abutting parcel receiving significant benefit from tarring project accessing their property.
d. Adjoining buildable lots or parcels with a significant building structure over the boundary line making the remaining property inseparable for marketability purposes.
2. One-half assessment
a. Each buildable platted lot or parcel which already has paved access, but is receiving paving along some other side or sides of the property.
b. Each buildable non-conforming lot adjacent to a lot or parcel already receiving a full assessment.
3. Special Considerations
Assessments will be determined on a case by case analysis for resort, business properties or agriculture land on large parcels receiving proportionately more benefit from the paving project than individual residential lots
The Town Board may make exceptions to these assessment guidelines on a case-by-case basis upon making specific findings in the Town Board minutes that such exception is necessary, is equitable, and within the requirements for assessments outlined in Section B.
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Note A -Other options for Roads based on use, no outlet, or other road accesses may have different arrangements, e.g. Wolf Creek Road along with Sven and Severson.
Note B- Assessments could be based on per parcel, market value of parcel, appraisal of increased market value due to paving, etc.
Note C –Information on Parcel assessment basis and percentages, interest to be added, term of assessment, etc. will be provided.
Adopted on March 16, 2015
Adrian Ledermann, clerk