Brandon Township Meeting, Monday, March 17, 2014
Brandon Township Meeting Minutes
March 17, 2014
The March monthly meeting was held on March 17, 2014 at the Brandon Community Center with Paul Lauthen, Mike Cleary, Gaylin Croonquist, Gene Fynboh and Adrian Ledermann present. The meeting was called to order by Fynboh at 7:00 p.m. The pledge of allegiance was recited.
Clerks Report: The minutes of the Feb. 25th meeting were addressed. The reading of the minutes were waved and then approved on a motion by Lauthen, seconded by Croonquist, and carried.
Treasurer’s Report: Beginning balance on 01/01/2014 was $47,000.64. Receipts were $18,694.76. Orders issued were $4,073.19, for a total ending balance of $61,622.21. Investments reported included Tar & Road Fund received $4.55 in interest, to now total $197,613.57. On a motion by Croonquist, seconded by Lauthen, and carried, the treasurer’s report was approved.
Public Comment: No visitors were present.
Agenda Approval: After updating the Douglas County annual township meeting to April 4, 2012, the agenda was approved on a motion by Fynboh, seconded by Croonquist and carried.
a. Road report: More snow plowing has been done. Some calls about needing sand for ice have been received.
b. Annual Meeting report: The clerk reported that the meeting went well, Bob Reynolds was elected moderator and did a fine job. The levy of $167,000 was set as proposed. Residents supported changing the dust control policy, and discussed the road surfacing and resurfacing proposals. AAEDC request for $2750 was supported.
c. Annual Meeting followup: On a motion by Fynboh, seconded by Croonquist, and carried, the dust control policy was changed. Cf. Notes below.
d. Road vacation followup: Vacation of the road south of Brandon connecting to Co # 7 has been properly recorded at the county office.
a. County Assessor notes: Letter and info was briefly reviewed.
b. Supervisor purchasing resolution: Resolution # 03-17-2014 was approved on a motion by Fynboh, seconded by Lauthen and carried. Cf. resolution below.
c. Road inspection date: April 8, 8 am was set for the annual road inspection.
d. A letter regarding property along Co # 7 was read and discussed. Clerk Ledermann will send supervisor signed copies of the letter to Douglas County Sheriff and Land and Resources, stating townships desire to work with county in correcting the mess on this property and Co. # 7 road right of way.
e. Contracting with snow blowing tractor and operator: On a motion by Croonquist, seconded by Fynboh, and carried, a price of $75.00 per hour was set for using a supervisor's tractor and operator.
f. Clerk notes: Magellan pipe line info was reviewed; Supervisors will pay for their own lunch at the county meeting; Ledermann will bring a check to cover costs at the Arrowwood spring workshop.
Claims and Wages: Claims included: The Record-$9.00 for public notices; Luckys-$1,404.00 for propane; Otter Tail Power-$40.87 for shop electricity; City of Brandon-$58.55 for water/sewer; West Central Petroleum-$1,938.15 for diesel; Lee Tiling and Excavating-$625.00 for snow removal; Paul Lauthen-$706.14 for snow removal; Michael Cleary-$96.97 for office supplies; Adrian Ledermann-$87.16 reimburse for office supplies and road recording. Wages totaled $2,463.00. Claims and wages were ordered paid on a motion by Lauthen, seconded by Croonquist, and carried.
The meeting adjourned on a motion by Lauthen; seconded by Fynboh and carried at 8:10 pm.
Date and place of next meetings:
March 20, 7;00 pm, County Road Meeting at County Public Works
March 28, 9:00 am, Annual short course at Arrowwood
April 4: Annual County meeting: Weed -8:30am, Regular -9:30 am; Public Works
April 8, 1:00 pm, Annual Board of Appeal at Brandon Community Center.
April 21, 7 pm, Monthly meeting at Brandon Community Center
Adrian Ledermann, clerk
New Dust Control (chloride spread) Policy
Brandon Township will contract to apply chloride for dust control on gravel roads at the request of property owners. Property owners must make the request in writing to the township clerk in spring following the public announcement. An ongoing request is kept on file via the past year's billing unless the owner requests a change in status. Property owners will be billed for ½ the cost of the first 300 feet of roadway bordering the property plus full cost of any additional footage. Flagging of the boundaries where chloride is to be put down is recommended. Property owners on any given road may request application of chloride for the total length or portions thereof of a township road and the billing may be shared. (eg: 5 owners on a road of 1000 ft, will each be billed for ½ cost of 200 ft. of road.) Residential property owners on any densely populated (residents every 300 ft. or less) no outlet road (dead end) may petition for the entire road to have chloride applied with 50% of the cost be paid by Brandon Township and 50% be paid by all the residential property owners on that road. Residential property owners may also petition to place their costs on their annual property tax bill as a special dust control assessment. The petition must be signed by 60% of the residents on the aforementioned road before Brandon Township board will consider or act upon the petition. A late fee of $5.00 will be added to the bill when a second billing is sent after 60 days.
RESOLUTION # 03-17-2014
Authorization for individual supervisor to purchase needed supplies;
or order work done in a necessary emergency
The Brandon Township Board of Supervisors has authorized Paul Lauthen, Gaylin Croonquist, Gene Fynboh, the supervisors in charge of road and sign maintenance, to purchase needed supplies or order work done when necessity requires, without the express vote of the board. The authorization is limited to an expenditure of $5,000.00 per order and is to be used only when the calling of a special town meeting is not feasible prior to the supplies needed or work to be done. (examples might be, a breakdown of equipment or the need to have trees removed after a storm. This authorization applies for the year 2014, January 1 to December 31, and must be renewed annually.