Brandon Township Meeting, Monday, November 19, 2012

Brandon Township Meeting Minutes

November 19, 2012

The November monthly meeting was held on November 19, 2012 at the Brandon Community Center with Mike Cleary, Gene Fynboh, Paul Lauthen, Diane Smith and Adrian Ledermann present. The meeting was called to order by Cleary at 7:00 p.m. The pledge of allegiance was recited.

Clerks Report: The minutes of the October 15, 2012, meeting were addressed. The reading of the minutes were waved and then approved on a motion by Fynboh, seconded by Lauthen, and carried.

Treasurer’s Report: Beginning balance on 10/01/2012 was $10,101.99. Interest from Revenue on account at Bremer was $.08. Other income was $120.00 from Brandon residents for chloride. Orders issued were $1,854.41 for a total ending balance of $8,367.66. Investments reported included Tar & Road Fund received $8.93 in interest, to now total $197,534.13. On a motion by Lauthen, seconded by Cleary, and carried, the treasurer’s report was approved.

Public Comment: Three visitors were present to address issues on the agenda.

Agenda Approval: The agenda was approved after moving Old Business 3 to first business on a motion by Fynboh, seconded by Cleary, and carried.

Old Business:

a. Road report: Wolf Creek culvert placement has been completed. One request to look at more frequent grading of Wolf Creek Road and at the benefit of chloride was discussed. Croonquist may continue to do some grading. Snow truck has been DOT inspected.

b. Sign post replacement and removal. No further action.

c. County wide election pay scales were reviewed. Brandon Township present pay is comparable so no change is in order.

d. Cleary, Fynboh and Ledermann attended the AAEDC breakfast and gave a report on the breakfast and the great speaker.

e. T-89 road vacate resolution: On a motion by Fynboh, seconded by Cleary and carried, Resolution 11-19-2012 was passed vacating that road. (cf attached resolution)

f. Brandon Fire Department request was discussed. No further action at this time.

New Business:

a. Four land use permits were reviewed.

b. Election results: Lauthen, Smith and Ledermann held the canvass meeting and reported on the election of Croonquist, Fynboh, and Cleary, along with the board question of appointing the clerk and treasurer as passing on a vote of 222 “yes” and 188 “no”. c. Since the question passed, the election of Cleary is declared null according to State Law. All election candidates have been notified. Election certificates and oath of office is scheduled for the December meeting.

d. Appointment of clerk and treasurer – Resolution 11-19-2012 A was passed on a motion by Fynboh, seconded by Cleary and carried. (cf attached motion)

e. Xcel Energy notice regarding possible reimbursement from Excel energy for Skrove Rd right-of-way was reviewed.

f. Changing monthly meeting date: A possible change of moving the monthly meeting to the first Monday of each month was discussed, because with November elections, terms of office end the first Monday of January in odd numbered years, and there would no longer be a conflict with holidays in January and February. Action on this is planned for December.

g. Clerk notes included info from LTAP and West Central Initiative.

Claims and Wages: Claims and wages requests were presented and viewed by the board. Claims included: Ziegler Cat-$39.76 for parts; City of Brandon- $25,211.00 for fire protection; Okerlund Graveling- $2,100.00 for gravel; City of Brandon-$117.10 for water/sewer; Hilltop Lumber- $693.10 for culverts; New Horizon Ag Services-$42.08 for culvert; West Central Petroleum-$997.50 for diesel; Otter Tail Power-$29.55 for shop electricity; Alexandria Area Economic Develop-$2,475.00 for contribution; Bremer Bank-$54,963.29 for bond repayment; Bitzan Backhoe-$475.00 for culvert and road repair; The Record-$13.50 for legal notice.. On a motion by Cleary, seconded by Lauthen, and carried, the bills were approved to be paid. Clerk Ledermann was instructed to hold checks to City of Brandon, AAEDC and Bremer Bank until December taxes were received.

Date and place of next meetings:

Monthly meeting: December 17, 7 pm. Brandon Community Center

The meeting was adjourned at 7:55 pm on a motion by Cleary, seconded by Fynboh, and carried.

Adrian Ledermann, clerk

T-89 Road Resolution 11-19-2012

Brandon Township Road Order

State of Minnesota, County of Douglas, Town of Brandon

Whereas: Upon the petition of 8 legal voters who own real estate or who occupy real estate within three (3) miles of the road proposed in said petition to be vacated; which said petition was filed with the Town Clerk on Oct. 15, 2012, who presented it to the Brandon Town supervisors for action, and which said road (named Brandon Township Road T-89) is set forth and described as follows: Beginning at Douglas County #7 and ending approximately ¼ mile west at the now abandoned part of what was Douglas County # 108 at the southwest in Section Seven (15), Twp 129, Range 39, of Brandon Township, is to be vacated.

And Whereas: Upon receiving the said petition at the clerk's office on October 15, 2012, and presented to the supervisors at the October 15, 2012 Town Board meeting, the Town Board set November 19, 2012 at the Brandon Community Center as the time and place to hear and act upon the petition and ordered the town clerk to post public notice and send notices to the residents of the land affected by the vacation of Brandon Township Road T-89. The public notices have been posted and the land owners of the affected land have been sent written notice of the November 19, 2012 meeting.

And Whereas: Since this small connecting road known at Brandon Township Road T-89 has been plowed over and given that the Brandon Township Government has no interest in redeveloping T-89 or maintaining the right-of-way for this road.

Be it Resolved: That Brandon Township Road T-89, the short connection between former Douglas County Road #-108 and Douglas County Road #-7 in the southwest corner of Section (15) Brandon Township (129), Range thirty-nine (39) be vacated. The vacated areas are to be restored to the respected owners of the plots that border on this vacated area of Brandon Township Road T-89.

Dated_____November 19, _2012_________ Brandon Township Supervisors

_____Adrian Ledermann_______________ __Michael F. Cleary________

Attest: Adrian Ledermann, Clerk Michael Cleary, chair

__Paul Lauthen__________

Paul Lauthen

__Gene Fynboh___________

Gene Fynboh

Appointment of Clerk and Treasurer Resolution 11-19-2012 A

Whereas: Upon a motion by Gaylin Croonquist, seconded by Clarence Otto and carried, at the March 13 annual meeting, Brandon Town Board was directed to place a resolution to appoint rather than elect the clerk and treasurer to the Brandon Township board.

And Whereas: Brandon Township voters adopted the November 6, 2012 ballot question, Change clerk and treasurer to appointed positions, by the vote of 222 yes and 188 no votes.

Be it Resolved: That the Brandon Township Board of Supervisors, beginning in January of 2013 will appoint the clerk and treasurer to these positions. The treasurer position will be appointed by the newly elected board in January of 2013. The clerk will be appointed upon the end of the current term or upon resignation of the present clerk.

Dated___November 19, 2012_______ Brandon Township Supervisors

_Michael Cleary_______________

_Paul Lauthen_________________

_Gene Fynboh_________________

__Adrian Ledermann________________

Adrian Ledermann, Clerk