Brandon Township Meeting, Monday, June 20, 2011
June Monthly Town Board Meeting The regular monthly meeting of the Brandon Township Board was held on Monday, June 20, 2011 at the Brandon Community Center with Paul Lauthen, Michael Cleary, Jennifer Lanners, Diane Smith and Adrian Ledermann present. The meeting was called to order by Mike Cleary at 7:00 p.m. The pledge of allegiance was recited. Clerks Report: The minutes of the May 16th meeting were addressed. The minutes were approved on a motion by Lanners, seconded by Lauthen and carried. Treasurer’s Report: Beginning balance on 05/01/2011 was $28,296.58. Interest from Revenue on account at Bremer was $1.33. Other income was $214.74 from MATIT insurance for grader glass. Orders issued were $10,352.98 for a total ending balance of $18,159.47. Investments reported included Tar & Road Fund received $72.61 in interest to now total $207,124.46. Motion made by Lanners, seconded by Lauthen, to approve report; carried. Public Comment: Four visitors were present to address agenda items as they came up. Agenda Approval: The revised agenda was approved. Old Business: a. Road conditions update: Graveling is finished, but several more areas need gravel. Grader Croonquist was directed to contact Okerlund to put gravel on Burlington and several other spots as he notices the need. Concerns were again raised about frost boils on Aldrich, Big Chip, and Hedeen. Water level north side of Wolf Creek needs to be watched, as a culvert may be needed. Frost boils Chippewa Hts have been dug up and replaced with gravel for now. Lanners was directed to contact pavers for filling in the areas on Chippewa Hts and Wallen Rd. Tree trimming on Big Chip rd is neededb. Sign update. Lanners contacted Stabnow who plans on doing evaluation this month. He has been working with MAT on developing a common sign policy.c. Slack Rd. Cleary reported on meeting with Slack family and Rush from Douglas County that helped to understand history of the access road request. Conclusion was that Township has the right of way, the family does not plan on dividing the property so no access is needed, so no further decision is needed. Josh Slack was present and requested that he be notified if ever any further action was planned.d. Grader analysis is still not in. e. Resolution to authorize work in emergency. Lanners moved and Cleary seconded resolution 6-2--2011. to authorize work. Motion was carried. Cf. attached resolutionf. Rates for doing road work by Brandon Township grader and snow plow were increased to match Douglas County rates on a motion by Lanners, seconded by Lauthen, and carried.g. Ledermann reported on County annual road info meeting. Co. 109 was put back on unfunded lists. Due to lack of funds, County will be scaling down road rebuilding projects.h. Ledermann reported on what may be the last meeting of Douglas County Regional planning agency. The agency may meet annually or be called by the chair or two or more of the present directors. New Business:a. Big Chip road area sewer needs. Glenn Matejka was present to request permission to bore sewer line under Big Chip road for sewer drainage area. On a motion by Lauthen, seconded by Cleary and approved, Big Chip residents may bore under Big Chip road for a sewer pipe dependent on the purchase of the lot needed and that other conditions (county approval, neighbors notified) be met.b. Two land use permits were reviewed.c. One weed control complaint was received by the clerk. Cleary/Lauthen will check out and direct clerk to write letter(s) if needed.d. Lanners reported that she and her family will be moving out of the township this fall. She submitted her resignation to take effect after the August township meeting. The clerk was directed to put a notice on the web site of her resignation and the need of appointment committee to appoint someone to fill out that term.e. Cleary reported that he had attended the Chippewa River watershed bus tour to become acquainted with conservation measures that are in place or are needed. He recommended that others take the tour. Claims and Wages: Claims and wages requests were presented and viewed by the board. Claims included: Douglas County Public Works-$135.00 for culvert steaming; Hilltop Lumber-$649.83 for culverts; Mid States Hydraulic-$130.50 for truck parts; The Record-$22.50 for public notices; Klimek's Tree Service-$330.00 for tree removal; Otter Tail Power-$26.09 for shop electricity; Adrian Ledermann-$349.02 for mileage, ink and internet access; Behrens Tire Service-$145.60 for tire repair; Bitzan Backhoe-$2650.00 for culvert and road repair; Brett Jansen-$1.25 for gopher feet; Okerlund Graveling-$30,285.00 for gravel; Bremer Bank-$54,963.29 for bond repayment; Jennifer Lanners-$19.00 for mileage; Michael Cleary-$28.00 for mileage; Paul Lauthen-$50.00 for mileage. Claims and wages were order to be paid on a motion by Lanners, seconded by Lauthen and carried. Treasurer Smith was directed to transfer $85,000 from Money Market account to general fund and to deposit the first half tax income into the money market account when it arrives in early July, on a motion by Lanners, seconded by Cleary, and carried. Next month meeting will be on Monday, July 18, 2011, 7p.m. at the Brandon Community Center. The meeting was adjourned at 8:30 p.m.Adrian Ledermann, clerk Authorization for individual supervisor to purchase needed supplies; or order work done in a necessary emergency.
The Brandon Township Board of Supervisors has authorized Paul Lauthen, Mike Cleary, Jen Lanners, the supervisors in charge of road maintenance, to purchase needed supplies or order work done when necessity requires, without the express vote of the board. The authorization is limited to an expenditure of $_5,000.00 per needed order and is to be used only when the calling of a special town meeting is not feasible prior to the supplies needed or work to be done. (examples might be, a breakdown of equipment or the need to have trees removed after a storm.) This authorization applies for the year __2011_____, January 1 to December 31, and must be renewed annually.